DOCUMENT MANAGEMENT FOR PROJECT TEAMS

Easy management of project data -

anytime, anywhere and always current

Construction: How can DocuWare help?

Complex construction projects require a high level of organisation, coordination and expertise.Organisations without a document management system create unnecessary risk. Not only is time wasted but they could face legislative issues  as a result of poor document control.

 

Storage & Management Issues

  • Multiple uncontrolled copies of documents, i.e. stored in various locations, in various folders and as attachments to various emails.

  • Multiple versions of documents, no clarity on which is the latest approved version of a document

  • Old versions, unapproved or incomplete documents are forwarded to the client in error

  • Lack of consistent folder structure across projects, difficulty in finding  documents down the line

  • Version control: no template management, out-of-date templates are used to create new documents

  • No method of collating or linking documents without duplicating documents

  • Documents and/or whole folder structures are deleted or moved accidentally and not available remotely

  • Lack of defined user access rights

  • no workflow / authorization capability

  • Lack of alert to help staff chase documents or be aware of changes needed

Increased Cost & Risk

  • Staff can’t find documents or waste time searching. This is non-productive time which costs money and demonstrates a lack of transparency and compliance

  • Audits can be daunting, i.e. who checked and approved this document and when/why?

  • Creation of transmittals is time consuming, requiring the manual re-entry of existing data

  • A drain on IT staff to assign user permissions and restore deleted documents recurring issue

  • Varying collaboration methods means unclear processes. Communication are ad hoc and there is no true transparency

  • Difficulty in meeting working standards

  • The need to search other staff emails when they are on leave etc.

We can help you to identify risk and improve procedures with solutions that work across the business – each dept has their own filing structure within the main document pool all for a cost per head structure.

 

Get in touch: 1300 650 956

Remote Access made easy with Electronic Document Management

Recorded Webinar

So How can DocuWare help?

DocuWare stores all of your documents in one central document pool.

 

Employees can access materials around the clock, from anywhere in the world in seconds, no matter the data source or file format.

 

Document changes and collaboration of all team members are immediately visible. Projects can be executed efficiently on or below budget.

Benefits of DocuWare

  • Real-time access to data from anywhere in the world

  • Data can be retrieved regardless of file format and data source

  • Simple structure of virtual project teams - to reduce costs and quickly complete projects

  • Electronic stamps reflect the status of each employee - better information management

  • Fewer errors

  • Individual project steps transparent enhanced legal security

  • Time lines streamlined, faster "Time to Market"

Understand how the DocuWare solution 
delivers value from day one 

Overcome the slow, manual drag of paper-based processes. Reclaim physical space lost to cumbersome storage and remove the costs of printing, shipping and physical archiving.

REDUCE PAPER

DocuWare captures, intelligently indexes, classifies, stores and then distributes paper and electronic documents to the right employees at the right time for fast, accurate decision-making.

AUTOMATIC DATA CAPTURE 

When was an invoice recorded? Where is it right now? Who accessed it last? DocuWare traces every step in the lifecycle of a document for complete visibility

MAINTAIN COMPLETE CONTROL

DocuWare automates and accelerates processes through digital workflows, connecting documents, tasks and people across distributed offices and mobile team members.

AUTOMATE PROCESSES

Get back up and running quickly when your financial information is digitized, archived and backed up to protect against fire, flood and other natural disasters.

RECOVER DATA QUICKLY

DocuWare fortifies your company when it comes to audits and liability issues, securely storing documents and tracking business transactions.

ENSURE COMPLIANCE

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Why Paytec?

Our team is not only knowledgeable, they’re passionate about helping our customers succeed. Our personal approach coupled with our commitment set us apart from the rest.

Our in-house team of developers and consultants are here to support you every step of the way.

Contact Us

Our goal is to ensure a single point of contact for all your sales and support needs ensuring the best possible outcome for your organisation.

With teams across Australia and New Zealand use the contact form or contact us using any of the information below:

TEL: 1300 650 956

EMAIL: sales@paytec.com.au

Contact

 

Adelaide: +61 8 8464 0333

Brisbane: +61 7 3137 0555

Melbourne: +61 3 8804 1303

Perth: +61 8 6465 8800

Sydney: 1300 650 956

Auckland: +64 9886 2858

 

DocuWare is a product of DocuWare Corporation.

All DocuWare markings are rightfully reserved by Docuware Corporation.